Catalog in SAP PM

Catalog is master data in sap pm module which is used to record technical information in a notification about the malfunction. It is used in maintenance processes to capture information related to maintenance history in the form of codes. Each code has a short description and a long description to showcase details of maintenance event. We can store catalog groups, codes and their respective descriptions in a Catalog.

While entering the maintenance history we can use these catalog codes in maintenance notification and measuring points and measuring documents. Business benefit of using catalog codes is the data redundancy. Business user is not required to enter same history description again and again. They can simply use the code.

For example:

If user wants to enter “Leakage in Pipe”. Then user can simply enter the code such as “0001” or “LKGP” or “MEC1”. User is not required to enter the entire text every time when any leakage happens. We will have to maintain all such codes in SAP while configuring the system.

We can create catalog codes with reference to catalog. Catalog can be Cause, Damage, Object etc.

Group of all such codes is known as Catalog in SAP PM. We also recommend to go through the article on concept of catalog profile.

Let us understand the step by step process to create a catalog and code in SAP PM.

Step 1: Run t code QS41 or go to this path

Logistics->Plant Maintenance->Maintenance Processing->Environment->Catalog->Edit

Here you will get a selection screen

The screen shot above shows the field Catalog. Value of Catalog can be Cause, Damage, Object as shown in below screen shot.
This field is Code Group. This field can be entered manually. Its maximum length is 8 Characters. For example: MECHWRK, ELECWRK or CIVILWRK. Every department can have its own Code group.
If you click on the icon shown in screen shot, the list of all catalogs will appear on the screen.

Where you can select the relevant Catalog such as 5 – Cause, C – Damage or B – Object part.

Press enter and get into the Code Group overview screen

Step 2: As per the screen shot below enter description, status and go to code section.

Enter description of Code group. Length of this short text is 40 Characters.
Set the status of code group as “2-Released”. Then only it will be available to use.
Then select the code group row.
After selecting the row, click on the code to open new screen to enter codes and their description.

Step 3: Click on New Entries button as shown in the screen shot below.

Step 4: Enter code and short text for code. This information is the maintenance history which will be used again and again in maintenance notifications.

Enter the Code. This code can be a numeric digit or an alphabet else it can be a combination of both.
Enter short description of code. Maximum length is 40 characters.

Step 5: Click on SAVE button.