SAP MM Interview questions and answers

After working 17+ years in SAP, providing training to more than 400 students I am writing this post to share critical and tricky SAP MM interview questions and answers. I am sure that this will help you not only to crack interview questions but also to face your client at all levels. This post is divided into different headings and sub headings to show topicwise SAP MM interview questions. It will solve your interview preparation problem. You can read it even one night before your interview. Please enjoy it and suggest to improvise it.

SAP MM Interview Questions

Here are the SAP MM interview questions:

Can you post physical inventory document for a new material in SAP or movement type 701 in SAP MM?

Ans. No you cannot. There should be at least one transaction posted for that material such as 561 or 101. Then only that material will be considered in physical inventory.

Purchase group is assigned at to which organization element? Plant or purchase org or company.

Ans. Purchase group is not assigned to any organization element. It is a standalone organization element.

What is the prerequisite to create a source list?

Ans. Purchase info record must be created before we create a source list. Even if you try to create source list without purchase info record system will give you a message.

Which movement type is used for scrapping?

Ans. We can use movement type 551 for scrap process.

Suppose user wants to create a PO with alternate unit of measurement but system gives a message that purchase can be done only in the unit which is maintained in purchase view of material master? What will you do in such situation?

Ans. In order to create a purchase order in alternate unit of measurement we need to activate the field “variable purchase order unit“. Once this field is maintained with value ‘1‘ the purchase order can be created with alternate unit of measurements also.

What are different types of procurements?

Ans. There are three types of purchase:

1. Direct Purchase
2. Indirect Purchase
3. Service Purchase

Note: Generally people forget to include Service purchase while answering above question.

Suppose the warehouse received a material without PO on emergency basis and 501 movement is posted. Now how will you post invoice receipt? There is no PO.

Ans. This kind of issue can be solved in two ways:

1. User can post FB60 and create a vendor invoice and proceed further.
2. User can create a PO later on, cancel 501 movement posted and post a fresh GR with 101 movement type and ask supplier to send an invoice with reference to the PO.

Do not recommend to enter the bill of lading while posting 501 movement type because bill of lading field is removed from screen while posting GR with PO.

Is there any limitation on the creation of number of POs, PRs, GR posting and invoice postings in SAP?

Ans. Yes, there is limitation. Please read below points carefully.

• Once the number range is consumed we cannot create the documents any more. We need to archive the documents then only we can create new one.
• PR and PO items are limited to 99,999 items, because the item number has a maximum length of 5 digits.
• Also while posting invoice we can post only 999 items in one invoice. Afterwards, we have to post a new invoice. To overcome the 999 item limitation in invoice item, you can activate Extended Open Item Management.

You have created a PR and entered a PR text in PR item. This text contains some important information related to the material you want to purchase. This item text should be copied to PO item text also but it is not happening. How will you solve such issue?

Ans. There is a configuration in PR and PO where we can set the copy rules. Please check below path in SPRO:

Material Management > Purchase > Purchase order > Text for Purchase order > Define copy rules for item text

The unit of measurement related conversion is well maintained in the purchase info record but still the conversion is not working while creating purchase order?

Ans. The purchase order will take the Order unit which is maintained in Purchase tab of material master. If you want the purchase info record UoM conversion factor to work then you have to maintain the unit of measurement conversion in material master additional data also.